Terms of Service

Effective date: 7 October 2026 · Version: 2 · Previous versions: 1 (5 October 2026)

1\. Agreement

These Terms are a contract between the company that holds a Legabl account ("you", "your company") and XU ZHIHAO, an individual based in Singapore who operates Legabl ("we", "us"). Legabl is not a company. There is no incorporated entity behind it at this time, and we would rather say so than let the word "we" imply one.

The person who accepts these Terms — by joining an account as its first admin, or by using the service — confirms they are authorised to bind the company. Everyone your company invites uses Legabl under these Terms. Our Privacy Policy forms part of them.

If we incorporate, we may transfer these Terms and your account to the new company; we will tell you before that happens.

2\. What Legabl does

Legabl lets your team keep its jobs and their job descriptions, search for candidates who chose to be findable by employers on resume4.ai ("ResumeForAI"), keep a candidate pool for each job, contact candidates through ResumeForAI's relay, and use AI drafting tools for job descriptions, messages and interviews.

Candidates come from one source today: ResumeForAI, operated by the same individual as Legabl. Only people who published a profile there and switched on Employer search can appear. There are fewer of them than on large job sites, and we say so rather than promise numbers.

We may change, add or remove features. If we remove something you rely on, we will give you reasonable notice.

3\. Your account

Accounts are opened by us after a conversation, not by self-service sign-up. Your first admin joins through an invitation link; admins invite colleagues, change their roles and remove them, within your plan's number of logins. Each person belongs to one company.

You are responsible for what is done through your account and for keeping passwords secure. Tell us at admin@legabl.com if you think an account has been compromised. Legabl sends no email: invitation and password-reset links are passed on by people, and each works once.

4\. Plans, trials and payment

Plans are priced per company, with an allowance of contacts and a number of logins, as shown on our pricing page or agreed with you in writing. A free trial lasts the period we set when we open the account and includes a fixed number of contacts.

Searching is not limited by your plan. Fair-use limits from ResumeForAI apply (for example, a number of searches per hour).
A contact counts only when the message reaches the candidate's inbox. A message that is refused or not delivered does not count.
Over the allowance: on paid plans each extra contact is charged at the overage rate on the pricing page. On a free trial, contacting stops when the allowance is used.

We invoice outside the product; you pay by bank transfer as stated on the invoice. If an invoice stays unpaid after we have reminded you, we may pause the account: your data is kept, and your team sees that the account is paused until it is resolved. Prices may change on 30 days' notice; a change applies from your next billing period.

5\. How you may use candidate information

Candidates agreed to be found by employers hiring for real roles. That consent is the whole basis of Legabl, and these rules protect it. You must:

Use candidate information only to recruit for genuine, open roles at your company — or, if you are a recruitment firm, for clients who have engaged you for that role.
Not copy profiles out of Legabl into other systems or databases, sell or share them, build a dataset from them, or scrape or bulk-download the service. What a candidate chooses to send you directly — a CV, a reply — is between you and them.
Not contact candidates for anything other than a role: no marketing, no unrelated offers, no messages on behalf of anyone else.
Respect a withdrawal. When a candidate leaves employer search, Legabl deletes what it holds about them from your pools. Do not try to keep or reconstruct it.
Not discriminate. Do not screen, rank or reject candidates on age, gender, nationality, race, religion, marital or family status, disability or any other characteristic protected by the law that applies to you. Legabl offers no filter on these and flags wording that may touch on them, but complying with the employment and anti-discrimination law of the places you hire in is your responsibility.
Comply with data protection law for any candidate information you hold outside Legabl, as its controller.

If you break these rules we may suspend or close your account (section 12).

6\. Candidate pools and how long they are kept

Legabl keeps a candidate's profile only once you add them to a job's candidate pool, and only for that job. It is kept while the job is open; when you close a job, its pool is deleted 180 days later, unless you reopen the job first. When a candidate withdraws from employer search, their profile and your notes about them are deleted at once and a placeholder remains. Search results themselves are not stored. The Privacy Policy, section 7, has the detail.

Write notes and interview notes about the work, not the person. Do not record anything about a candidate's health, family, religion, ethnicity or other protected characteristics.

7\. Your content

You own your content: your job descriptions, company profile, notes, interview notes and messages. You grant us a non-exclusive, royalty-free licence to store, process and display it only to provide the service to you, including sending it to the providers in the Privacy Policy that run the service.

Job descriptions you search with are kept by ResumeForAI. Job descriptions you submit when searching are stored by our data partner, ResumeForAI, for two purposes: (1) to provide the search service to you, including reusing earlier results when you search for the same role again and letting you revisit past searches; and (2) in aggregated form, with your company's identity removed, to evaluate and improve the quality of candidate scoring. ResumeForAI removes email addresses and phone numbers from job descriptions and treats them as your confidential information: they are not used to train any model, not shared with any third party, and not published. Job descriptions and related search results are deleted within 30 days after your account is closed, and you can ask us to delete them immediately at any time.

Confidentiality. We treat your job descriptions, candidate pools and notes as your confidential information. We will not disclose them except to provide the service, as these Terms and the Privacy Policy describe, or where the law requires.

8\. AI features

The JD assistant, message drafts, interview preparation and questions about your hiring policies use Google's Gemini on its free tier. Under Google's terms for that tier, Google may use what we send to improve its products, including training models, and human reviewers may read it. The Privacy Policy, section 6, lists exactly what each feature sends; a candidate's name and contact details are never sent. If that is not acceptable for some content — an unannounced role, for example — do not use the AI features for it.

AI output is a draft. Read and edit everything before you use it. You are responsible for every job description you publish and every message you send. Flags on wording are prompts to think, not legal advice, and an unflagged draft is not a statement that it is lawful.

Matches explain; they do not decide. Legabl shows how many of a job's requirements a candidate's own words give evidence for, and quotes them. It is not a score, it does not change the order of results, and a requirement without evidence may simply be one the candidate did not write about. Hiring decisions are yours.

9\. What we do not promise

We do not guarantee that a search will find suitable candidates, that a candidate will reply, or that anyone will be hired. We aim to keep Legabl running but offer no service-level guarantee; there will be maintenance and occasional outages. Legabl is not a recruitment agency and gives no legal or employment advice.

10\. Our intellectual property

The service — software, design and the Legabl name — is ours or our licensors'. These Terms give you no rights in it beyond using it as intended. Feedback is welcome and we may act on it freely.

11\. Liability

To the fullest extent permitted by law:

The service is provided "as is" and "as available", without warranties of any kind, express or implied.
We are not liable for indirect, incidental, special or consequential losses, or for lost profits, lost opportunities or lost data.
Our total liability arising out of or relating to the service is limited to the fees your company paid us in the 12 months before the claim, or SGD 100 if greater.

Nothing here limits liability that cannot lawfully be limited, including for fraud, or for death or personal injury caused by negligence.

You will indemnify us against claims, losses and reasonable legal costs arising from your breach of section 5, or from content you or your team put into Legabl or send through it.

12\. Suspension and ending

By you. An admin can delete your company's account at any time in Settings. We then ask ResumeForAI to delete your job descriptions and search results, switch off your access, and delete everything the account holds. Fees already invoiced remain payable.

By us. We may pause or close an account for non-payment (section 4), for breach of these Terms — at once for a serious breach of section 5 — or if we discontinue the service. Except where the matter is serious or urgent, we will give you notice and a chance to put it right. If we discontinue Legabl, we will give at least 30 days' notice and, on request, an export of your jobs and notes.

Sections 5, 7, 11 and 13 survive the end of these Terms.

13\. Governing law

These Terms are governed by the laws of Singapore, and the courts of Singapore have exclusive jurisdiction. Before going to court, please write to us at admin@legabl.com — most things are faster to resolve directly.

14\. Changes to these Terms

The current version is always at this address with its effective date. For material changes — anything that expands what we may do with your data, changes prices or reduces your rights — we will tell your admins at least 30 days before they take effect. If you do not accept a change, you may close your account before it takes effect.

15\. General

These Terms and the Privacy Policy are the whole agreement between us on this subject, unless we have signed a separate written agreement, which then prevails where it differs. If a provision is unenforceable, the rest stays in force. Not enforcing something at once does not waive it. You may not assign these Terms; we may assign them to a successor in a merger, acquisition or sale of assets, on notice to you. No one else has rights under them.

16\. Contact

admin@legabl.com — account questions, data requests, misuse reports and everything else. Read by the operator personally.

XU ZHIHAO, operating Legabl as an individual 118 Upper Bukit Timah Road \#17-08, Singapore